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EIT Accessibility Compliance Program and Timeline

  1. Claremont McKenna College will draft and approve an EIT Accessibility Policy by August 24, 2016. Achieved.
  2. The College will designate a staff member with responsibility and commensurate authority to coordinate the College’s EIT Accessibility Policy and Procedures by August 24, 2016. Achieved.
  3. The CMC EIT Planning Team will review our existing Civil Rights Grievance Procedures and, having made any necessary adjustments to the policy, disseminate a grievance procedure compliant with Section 504 and Title II whereby a student, faculty member, staff member, or member of the public may file a grievance to the College’s Office of Equal Opportunity and Affirmative Action (“EO/AA”) regarding an EIT accessibility barrier. The grievance procedure will be approved and posted on applicable websites by September 20, 2016. Achieved; an online form to report a web accessibility issue was created and added to the website on January 9, 2017. 
  4. All College Program and Department websites, including legacy pages, unless technically impossible, will contain a Website Accessibility link to a statement describing the College’s commitment to web accessibility and a method to report barriers and/or to receive an alternative equally effective accessible format by September 20, 2016. Achieved.
  5. The CMC EIT Planning Team will oversee and assist with the preparation of an internal review of the CMC website, whose findings will be presented to the President and Vice Presidents of the College by September 28, 2016. Completed report will be shared at Sept. 28th Senior Staff meeting. Achieved.
  6. The CMC EIT Planning Team will create procedures to implement the EIT Accessibility Policy across the campus by October 3, 2016. Draft of procedures will be shared at Sept. 28th Senior Staff meeting; any amendments to procedures will be discussed via email among the CMC EIT Planning Team. Achieved.
  7. The CMC EIT Planning Team will disseminate the policy and those procedures to all staff during a presentation that will be made at the staff meeting on Oct. 6th, and an email to all affected staff will follow. Achieved.
  8. The CMC EIT Planning Team will establish a College website that will be dedicated to accessibility by October 6, 2016, and it will provide tools and information for training of faculty and staff to comply with the policy and procedures so that the College’s policy and procedures are effectively and consistently implemented. Initial microsite dedicated to accessibility achieved September 26, 2016; ongoing updates expected.
  9. The CMC EIT Planning Team will post the adopted policy and procedures on a College website by October 6, 2016. Policy posted September 26, 2016; procedures reviewed and approved November 11, 2016.
  10. Having identified noncompliant materials by the internal review, all webpages newly published or hosted by the College after January 1, 2017, will be accessible according to WCAG 2.0 Level AA standard. By January 1, 2019, all webpages published or hosted by the College will be accessible according to WCAG 2.0 Level AA standard. During the interim period (henceforth until January 1, 2019), upon a specific request for access by an individual with a disability who can demonstrate need for access to the noncompliant materials identified, the College will update such webpages/material to be in compliance with the WCAG 2.0 Level AA standard, or the College will otherwise make the content available in a timely manner and in an equally effective accessible format to the individual.
  11. Beginning in October 2016, the CMC EIT Planning Team will provide presentations and workshops to learn about the policy and how to implement necessary procedures to College senior academic leadership, department heads, and information technology staff. First workshops are scheduled to commence October 28th. Achieved.
  12. By November 11, 2016, CMC will provide and make readily available to faculty and staff who develop or post content on any College website or through other EITs, or who select, create, or post EIT for students or otherwise incorporate students’ use of EIT in their classes, information about their obligations to ensure EIT accessibility and about resources to assist in meeting those obligations, including instruction on how to make digital information accessible and how to both manually check and use automated tools to ensure the accessibility of such content and EIT. A presentation will be given at the faculty meeting on November 11, 2016, and emails to all faculty regarding CMC's policies and training opportunities will follow. Achieved. All Faculty Support staff and Research Institute staff charged with content creation for faculty were also trained in December 2016.
  13. By February 13, 2017, the CMC EIT Planning Team will identify a strategy to ensure that electronically delivered web pages and applications that provide essential student functions are made accessible according to WCAG 2.0 Level AA standard, except when it is not technically feasible to do so, in which case the College will provide a reasonable alternative.
  14. By February 13, 2017, the CMC EIT Planning Team will develop and institute procedures to assess current EIT assets of the College for their ADA compliance status, and how best to keep this catalog up to date. By May 15, 2017, the CMC EIT Planning Team will complete its catalog of current EIT assets, and assess whether or not each is ADA compliant. If not compliant, the Team will begin review of whether an asset could be made compliant, and if not, whether a reasonable alternative can provide the same programs, benefits, and services as they do to individuals without disabilities.
  15. The CMC EIT Planning Team will implement as part of its request for proposal process a requirement by June 1, 2017 that, when applicable, bidders meet the accessibility standards of WCAG 2.0 Level AA for web-based technology and Section 508 of the Rehabilitation Act and the Americans with Disabilities Act for other EITs; and requiring or encouraging, at the College’s discretion, as part of any contract with its vendors, provisions in which the vendor warrants that any technology provided complies with these standards and any applicable current federal and state disability laws.
  16. The CMC EIT Planning Team will provide additional instruction and support to both staff and faculty on an as-needed basis.
  17. The CMC EIT Planning Team will disseminate CMC’s EIT Accessibility Policy and Procedures on an annual basis to all CMC personnel, including senior academic leadership, department heads, faculty, and staff.